Last updated: 8/9/23
Introduction
We are committed to respecting your privacy and ensuring the security of any personal information you provide to us.
Unless we expressly agree otherwise, any personal information you provide to us, whether via this website or otherwise, will be processed by us in accordance with this policy and all applicable privacy laws, including the Privacy Act 2020 (NZ) (Privacy Act).
This policy explains:
- when we might collect personal information from you and how we might collect that information;
- how we may use your personal information;
- how we will store your personal information;
- our use of cookies and analytics tools in connection with our website;
- your rights to request access to and correction of your personal information; and
- how you can contact us if you have any other questions regarding our processing of your personal information.
In this policy:
- applicable privacy laws means the Privacy Act together with all other data privacy laws applicable to our processing of your personal information;
- personal information means identifiable information about you, for example your name, email, address, telephone number and so on. If you cannot be identified (for example, when personal information has been aggregated and anonymised) then certain parts of this policy may not apply to that information; and
- where we refer to processing your personal information, we mean all activities relating to our use of that personal information, from its collection through to its storage and disposal and everything in between.
In this policy, we, us, and our, refer to Hodge Properties Limited. For more information about us please see the “Contact us” section below.
We encourage you to read this policy carefully. If you have any questions, please contact us using the details set out at the bottom of this policy.
When and how we may collect your personal information
The ways we may collect your personal information can be categorised into:
- Information you provide us directly.
- Information we collect from third parties.
Information you provide to us directly
The information you may provide to us may include:
- data allowing us to get in touch with you (contact data). This contact data may include your name, email address, telephone number, postal address, and/or communication preferences.
- information contained in or relating to any communication that you send to us or that we send to you (communication data). The communication data may include the communication content and metadata associated with the communication.
- information relating to transactions, including your purchases of goods and/or services, from us and/or through our website (transaction data). The transaction data may include your payment card details or other payment and transaction details.
- website user account data (account data). This account data may include your name, email address, account creation and modification dates, website settings and marketing preferences.
- data about your use of our website and services (usage data).
If you choose not to provide us with your personal information, then we may be unable to provide you with access to some of our services and some functions and features on our website may not be available to you.
Information collected from third parties
We may collect personal information about you from third parties with your consent or where otherwise permitted by law (for example, where the source of the information is publicly available).
Where you provide us with any personal information about a third party, you must have that third party's consent to do so. By providing us any third party personal information, you warrant that you have that third party's permission to provide that information to us.
How we use your personal information
We will primarily use your personal information to provide you with any goods and/or services you have requested and to support our relationship with you.
We may also use your personal information:
- communications – to monitor, respond to and/or keep records of our e–mail communications and other correspondence with you;
- record keeping and reporting – to create and maintain our databases, back–up copies of our databases and business records generally. We may also use your personal information to produce aggregated and anonymised analytics and reports, which we may share publicly or with third parties;
- compliance – in order to comply with any applicable laws and/or regulations or in order to protect your vital interests or the vital interests of another natural person.
How we may share your personal information
We may disclose your personal information:
- to third parties who assist and enable us to use your personal information to support delivery of our services to you, these third party service providers include:
- . where reasonably necessary for 0.
- an actual or potential buyer (and its agents and advisers) in connection with an actual or proposed purchase, merger, or acquisition of any part of our business;
- to regulators, law enforcement bodies, government agencies, courts or other third parties where it is necessary to comply with any applicable law or regulation, or to exercise, establish or defend our legal rights;
- where the disclosure is otherwise required by law or in order to protect your vital interests or the vital interests of another natural person;
The third parties to whom we disclose your personal information may be located within or outside New Zealand. Where any disclosure is to an overseas third party we will only make that disclosure in accordance with the requirements for overseas transfers of personal information as set out in the applicable privacy law.
You may request more information about the safeguards that we have put in place in respect of overseas transfers of your personal information by contacting our privacy officer using the details below.
How do we hold and protect your information?
We will not keep your personal information for longer than is reasonably necessary to fulfil the purposes outlined in this policy. We are committed to keeping your personal information as safe and secure as possible and we follow generally accepted industry standards to protect the personal information submitted to us.
While we continuously implement and update our administrative, technical, and physical security measures to help protect your personal information against unauthorised access, loss, destruction, or alteration, we cannot guarantee the security of the transmission or storage of your personal information.
Your rights
Under the Privacy Act, you have certain rights in connection with your personal information, including rights to request access to, and correction of, your personal information.
These rights are subject to certain limitations and exceptions as set out in the Privacy Act.
If you wish to exercise any of the rights described above, please contact our privacy officer using the details below.
If you are unsatisfied with the handling of your request, you may contact the Office of the Privacy Commissioner in New Zealand for review of our handling of your request.
Changes to this policy
We may need to update this policy from time to time, including when necessary to reflect changes to this website, updates to our services or to reflect any change in law.
When we update this policy, we will revise the “Last updated” at the top of this policy. Where the changes are material, we will use reasonable endeavours notify you – usually by prominently posting a notice of those changes on our website or by sending you an email.
Contact us
We are Hodge Properties Limited.
This website is owned and operated by Hodge Properties Limited.
If you have any questions or concerns about this policy or our processing of your personal information, you can contact us by:
- email at [email protected]
Privacy officer
Paige Hodge
